The Purchase & Payable Report is an item-based tracking tool that displays individual purchase transactions over a specified time period. It focuses entirely on detailed item acquisition data, regardless of payment status (whether paid or unpaid).Available Report TypesYou can customize your view using the following options:
Purchase Item By Vendor Summary or Detail
Detail Purchase By Item Summary or Detail
Detail Purchase By Invoice
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How to View the Report
- Navigate to the Report menu.
- Click on Purchases & Payables > Purchases & Payables.
- Click the Report Type icon and make your selection.
- Choose your desired Date range.
- Click View to generate the report.
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1. Purchase Item By Vendor Summary Report
- Purpose: Aggregates and lists all items purchased during a specified time period, organized and grouped by vendor.
- Best Used For: Getting a high-level view of what you bought from each specific supplier.
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2. Purchase Item By Vendor Detail Report
- Purpose: Displays individual, line-by-line purchase transactions categorized by vendor over the selected time frame.
- Best Used For: Reviewing the granular transaction history behind each vendor's fulfillment.
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3. Purchase By Item Summary Report
- Purpose: Provides a summarized breakdown focused on the products themselves. It quantifies key data blocks including:Item Name / Quantity / Unit of measureFinancial breakdowns: Subtotal, Discounts, VAT, and final Total Amount.
- Item Name / Quantity / Unit of measure
- Financial breakdowns: Subtotal, Discounts, VAT, and final Total Amount.
- Best Used For: Assessing overall volume and item costs across the board.
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4. Purchase By Item Detail Report
- Purpose: Shows individual, itemized purchase transactions grouped strictly by item rather than vendor.
- Best Used For: Tracking specific buying patterns or transaction frequencies for independent inventory items.
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5. Purchase By Invoice Report
- Purpose: Organizes and displays actual item purchases categorized chronologically or sequentially by their specific Invoice numbers.
- Best Used For: Document auditing and matching system records directly against source bills/invoices.
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