What is a Purchase (Bill)?

The Purchase (Bill) is an invoice received from a supplier on which the supplier states the amount owed by the recipient. This is the primary source document for trade payables.

There are two ways of adding the Purchase (Bill) transaction in Localizebook:

• Create Purchase (Bill)
• Batch Purchase & Purchase Return

---

Create Purchase (Bill)

Go to create a new Purchase (Bill) in Localizebook:

1.Go to the Vendor > Vendor Center.

2.Click on button +Add in the center of the page.

3.Select Purchase (Bill) and select Vendor name.

4.You will be redirect to this below page:

1. button: If you have purchase order, Click on button at PO to select your pending purchase order. If you have purchase receive, Click on button at GRN to select your pending purchase receive.
2. Checkbox: After clicking on button, you will arrive at this page. to tick on the pending PO or GRN that arrived in your warehouse.
3. Select button: Click on the Select button for the next step.

5.To this step, please enter the basic information of Purchase Bill:

1. Vender: Select Vender Name (required).
2. Date: Date purchase Bill.
3. A/P Account: Select A/P Account.
4. Warehouse: Select Warehouse.
5. Currency: Select currency.
6. Cheques To: Name for receiving cheque.
7. Bill No.: Input Invoice number that received from vendor.
8. PO: If you select the transaction in GRN already, you can’t select this.
9. GRN: Auto select.
10. Memo: Describe your purchasing.
11. Summary amount: data from Item detail.
12. Item: Item Detail comes from GRN pending (You can change the quantity received from PO pending, but can’t change the quantity received from GRN). You can add any transaction with a line under the line Item Detail comes from PO or GRN pending.
13. Expense: If you have any expense without an item you can add your expense in the Expense page.
14. Set Credit: For offset your Purchase Bill with Purchase Return or credit note that you received from supplier.
15. Landed Cost: For you want to make a landed cost.

6.After filling all with your information:

1. Save & New: Save the current bill and add another one.
2. Save & Close: Save the current bill and close the window.
3. Close: Close window without saving the current bill.

Note:

1. You can add a new purchase(bill) if you don’t have a purchase order( PO) or purchase receive​​​(GRN).
2. The save button for saving your current transaction line. if having a new transaction you must click the save button to have a new line to make a new transaction. The button for delete the transaction line.