What is a Purchase Order (PO)?

The Purchase Order (PO) is a commercial source document issued when placing an order with vendors or suppliers. There are two ways of adding Purchase Order (PO) transactions into Localizebook:

• Create Purchase Order
• Batch Purchase Order

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Create Purchase Order (PO)

Go to create a new Purchase Order (PO) in Localizebook:

1. 1.Go to the Vendor > Vendor Cen

2.Click on button +Add in the center of the page.

3.Select Purchase Order(PO)

4.Enter the basic information of purchase order:

1. Vendor Name: Select your vendor name.
2. Date: Select your purchase order date.
3. Reference: Enter your Reference : Ex :Quotation.
4. Currency: Select Currency.
5. Memo: Other remarks that relate to your purchase order.
6. PO Number: Serial Number of PO (Auto from system).
7. Delivery Date: Date you want Vender delivery.
8. Phone: Vender’s Phone (Auto from System).
9. Warehouse: Select Warehouse (If you have a multi-Warehouse).
10. Purchase Order and Receive Status: Status of Purchase Order.
11. Receive Status: Status of Good or Service.
12. Summary Amount that generates auto while you add PO.
13. Purchase Order Detail:
14. Item: Select Item that you want to PO.
15. Item Code: Auto from system (if you have set up in Item).
16. Description: Auto from system.
17. QTY: Input the quantity we want to order.
18. Unit Name: Select Unit Set.
19. Cost: Auto from system (if you have set up an item.
20. Amount: Total price (Qty*Cost).
21. Discount: Input Value of discount, Discount can be Percent (%) and Amount ($).
22. Grand Total: Total Amount (Qty*Cost)-Discount.
23. VAT: Select VAT value (N/A or VAT),VAT value =10%.
24. Received: Auto from system.
25. Back order: Auto from System.
26. Billed: Auto from system.

5.After filling all with your information:

1. Save & New: Save the current purchase order and add another one.
2. Save & Close: Save the current purchase order and close the window.
3. Close: Close window without saving the current purchase order

Note: The save button for saving your current transaction line. if having a new transaction you must click the save button to have a new line to make a new transaction. The button for delete the transaction line.