If you haven’t yet received payment from your customer and you have existing data of invoice or credit memo, And then you want entry to the Localizebook system you can use the Batch Invoice & Credit function.
Go to Invoice & Sale Return transaction into system:
- Go to the Accounting menu.
- Click on Batch Transaction.
- Choose Transaction Type “Invoice & Sale Return”
- Click on the Click this link to download the working template.
- Fill in the information for each function and save your excel file:
- TRAN-TYPE: Enter type of transaction as “INVOICE or CREDIT”
- INVOICE TYPE: Enter invoice type “ Tax, Commercial, or Standard Invoice”
- LOCATION: Enter the warehouse of your invoice, if blank it will be selected as the default location automatically.
- SALESPERSON: Enter your salesperson name.
- TRAIN NO: Enter train number.
- DATE: Choose date (required).
- NUM: Number of purchases (required).
- CUSTOMER: Enter your customer name (required).
- DISCOUNT ACCOUNT CODE: Enter your discount account code.
- CLASS: Enter class name.
- MEMO: Enter your note of your invoice.
- ITEM CODE: Unique code for each item. If you don’t have the item code, keep it blank.
- ITEM NAME: Is the name of your product (required).
- UNIT NAME: Enter the unit name of your product. The unit name can’t contain others. symbols. If you don’t have the name of your product unit, please put N/A.
- QTY: Enter quantity for each item (required).
- PRICE: Is the sale price per base unit (required).
- AMOUNT: The total sum of money due for sale of a good (required).
- VAT: Enter the amount of VAT.
- DISCOUNT AMOUNT: The amount of discount.
- CLASS ITEM: Enter your class name of item.
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- After filling all the information please back to the system:
- Choose Account Receivable “Accounts Receivable”
- Click on Browse File and select the template with invoice and credit data. If data is loaded, you are ready to import. But if there is any error, messages will be shown.
- Click on Import to take all your invoice and credit data into Localize.
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