Item

An Item represents a product, service, assembled product, or package that your business purchases, sells, produces, or manages in LocalizeBook.

When creating an item, you can define its basic information, item type, group, pricing, units, accounting accounts, and other settings.

General Information

The General Info section contains the basic information used to identify and classify the item.

Code

A unique code used to identify the item.

Example: LAP-DELL-001

Use a consistent coding structure to make items easier to search and manage.

Name (English)

The primary English name of the item.

Example: Dell Latitude 5440

Local Name

The item's name in the local language, if applicable.

Example: A Khmer item name.

Item Group

Select the Item Group that the item belongs to.

Item Groups help organize items into categories and subgroups.

Example:

Electronics → Computers → Laptops

Item Type

Select the type of item:

1. Stock Part – Used for inventory items.
2. Stock Assemble – Used for items produced by assembling components.
3. Service – Used for services that do not require inventory tracking.
4. Package – Used to bundle multiple items for sale.

For more information, see Item Types.

Item Brand

Select the brand associated with the item, if applicable.

Example: Dell, HP, Samsung, Apple

Memo

Enter additional notes or information about the item.

Item Image

You can add an image to help identify the item.

Recommended image size: 100 × 100 pixels.

Purchase and Sales Settings

You can specify whether an item is available for purchasing and/or selling.

For Purchase

Enable this option if the item can be purchased from suppliers.

For Sale

Enable this option if the item can be sold to customers.

For example:

The appropriate settings depend on how your business uses the item.

General Info

The General Info tab contains the item's unit, cost, currency, pricing, and accounting configuration.

Unit Set Name

Select the Unit Set used to measure the item.

For example:

1. Piece
2. Box
3. Carton
4. Kilogram
5. Meter

A Unit Set can contain multiple units and conversion relationships.

Cost

Enter the item's default cost.

This can be used as the initial or default cost when the item is used in transactions, depending on the item's configuration and transaction type.

Currency

Select the currency used for the item's pricing.

Example: USD

Base Price

Enter the item's default selling price.

Example:

Base Price: $800

Barcode

Enter the barcode used to identify the item.

This can be useful when searching for or selecting items during transactions.

Accounting Accounts

The item can be linked to specific accounting accounts.

Asset

The account used for the item's inventory asset value.

COGS

The Cost of Goods Sold account used when inventory items are sold.

Income

The income or sales account used when the item is sold.

These account settings help LocalizeBook automatically post transactions to the appropriate accounts.

Stock Information

The Stock Information tab contains information related to inventory management.

The available fields and settings depend on the selected Item Type.

For inventory items such as Stock Part and Stock Assemble, this section is used to manage stock-related information.

Sale Information

The Sale Information tab contains settings related to selling the item.

This allows you to configure additional sales-related information for the item, depending on your business requirements.

Item Type, Item Group, and Item Settings

These three concepts work together but have different purposes:

Example

For a laptop:

Item Name: Dell Latitude 5440

Item Type: Stock Part

Item Group: Electronics → Computers → Laptops

Unit: Piece

Base Price: $800

Asset: Inventory

COGS: Cost of Goods Sold

Income: Sales

This structure allows LocalizeBook to both organize the item and manage how it behaves in accounting and inventory transactions.

To create new the new Item in Localizebook:

1. Go to the Item menu.
2. Click on Item.
3. Click on button +Add in the top-right of the page
4. Enter the basic information of item:

we have video for Create Item if u want see video can click this link